As a financial services organisation we are subject to certain legislative and regulatory requirements which necessitate us to obtain personal information about you, including s961B of the Corporations Act.
We collect information about you for the purpose of reporting to AUSTRAC under the Anti-Money Laundering and Counter-Terrorism Financing Act 2006.
This policy explains how Acorn Financial Group Pty Ltd will collect, store, verify, use and disclose the information we hold about you and the conditions under which your information may be accessed.
Collection of Personal Information
Acorn Financial Group Pty Ltd collects and maintains personal information that is necessary to enable us to deliver our services or products or otherwise for our primary business functions and/or activities.
In the normal course of our business we only collect information about you when you provide it to us or it is provided to us under your authority.
We will collect personal information directly from you when you apply for a product or a service which we are obliged by to do by law prior to providing you with a product or service.
On occasions we may collect personal information about you from third parties, for example credit reporting agencies, share registries or regulatory authorities. Information that we collect will be limited to that required to provide you with our services. You have a right to refuse us authorisation to collect information from a third party.
What type of information does Acorn Financial Group Pty Ltd hold?
The type of information we collect and hold about you varies depending on the type of product or service you require. For example, Acorn Financial Group Pty Ltd will hold different information about you if you have a life insurance policy than we will hold if you have a managed investment.
The personal information we hold about you may include:
- employment details and employment history;
- details of your financial needs and objectives;
- details of your current financial circumstances, including your assets and liabilities (both actual and potential), income, expenditure, insurance cover and superannuation;
- details of your investment preferences and aversion or tolerance to risk;
- information about your employment history, employment circumstances, family commitments ;
- Social security eligibility; and
- Any other relevant information that you provide to us to enable us to provide suitable recommendations.
We may also need health information from you to provide you with risk advice.
Failure to provide the personal information referred to above may expose you to higher risks in respect of the recommendations made to you and may affect the adequacy or appropriateness of advice we give to you.
We will only collect, maintain and use your Personal Information to adequately provide the services you have requested including:
- the preparation of a financial recommendations;
- the provision of financial planning activities to you;
- making financial recommendations;
- reviewing your financial position, risk management and objectives;
- reviewing your financial holdings.
In most circumstances, the information that we hold about you has been provided to us by you or under your authority. If we have received information that is not required to provide services to you, we will either advise you that we hold this information or destroy it.
Other purposes for which we may need to collect and use your personal information will include:
- To enable us to perform administrative operations such as accounting, record keeping, and archival retrieval;
- To enable us to contact you when conducting marketing and inviting you to events that you may be interested in; and
- Tell you about new services and/or products we can offer (unless you tell us not to contact you with this type of information.)
You may choose not to provide us with your personal information. In this case we would not be able to deal with you including providing a financial product. Under the AML/CTF laws we must be able to identify our clients and verify that identity.
How does Acorn Financial Group Pty Ltd use this information?
We use this information to provide you with products or services, to assess your risk tolerance and determine strategies and recommendations consistent with your financial needs, objectives and personal circumstances.
We may also use your personal information to provide you with advice and services about the following products:
- Life insurance products, such as insurance for your life, permanent disability and income replacement.
- Investment products and services such as managed investment funds and investor directed portfolio services.
- Superannuation products, such as superannuation funds, investments for superannuation funds and investment insurance policies.
- Financial advice and services
The information you provide to us about your health may be used to assess your risk tolerance and appropriate investment recommendations or to determine the suitability and correct pricing of risk products.
Will Acorn Financial Group Pty Ltd disclose your personal information?
Acorn Financial Group Pty Ltd may share information with organisations that assist us to administer your investments or provide you with products and services including our internal and external service providers such as administrators, fund managers and insurance companies. The organisations receiving this information are not permitted to use your information for any purpose other than the specific purpose it was provided.
There are circumstances under which Acorn Financial Group Pty Ltd may disclose your personal information such as
- When the disclosure is required by law (for example, disclosed to the Australian Taxation Office, AUSTRAC or Centrelink);
- Authorised by law (such as where disclosure is necessary in the public interest or to protect our interests);
- In the event that we propose to sell our business, we may disclose your personal information to potential purchasers for the purpose of them conducting due diligence investigations. Any such disclosures will be made in confidence. In the event that a sale of our business is affected, we may transfer your personal details to the purchaser of the business. As a client you will be advised of any such transfer.
We will also disclose your personal information if you give your consent for us to do so.
Although in certain circumstances we are required to collect government identifiers such as your tax file number, Medicare number or pension card number, we do not use or disclose this information other than when required or authorised by law or unless you have voluntarily consented to disclose this information to any third party.
We do not sell mailing lists or provide client information to parties other than those noted above.
Acorn Financial Group Pty Ltd utilises cloud based computing systems and as such data maintained on our system with be stored in Australia.
How does Acorn Financial Group Pty Ltd handle a request for access to personal information?
Under the Australian Privacy Principles, you are generally entitled to access the information we hold about you. Where you are entitled to access, the time we require to give you access will depend on the type of information requested. If we can we will answer your question immediately.
We will also try to answer you in the same way that you ask, for example, if you telephone to ask for the information we will if practicable, give you that information over the telephone. We will generally respond to a written request in writing.
Sometimes we will ask that you put your request in writing, for example, where you want copies of material or access to older information or files which are not current or it is necessary for us to retain record of your request.
We may also ask you to identify yourself to our satisfaction.
There are certain conditions under which we may refuse you access to your personal information, such as when your request may unreasonably impact upon another person’s right to privacy. If we are entitled under the Australian Privacy Principles to refuse to give you access, we will tell you and provide reasons for our decision.
We will not charge you a fee for making a request to access your personal information however we may charge a fee for accessing your personal information. If a fee is applicable, we will disclose this to you prior to providing you with the information.
Storage and Security
We will at all times seek to ensure that the personal information collected and held by us is protected from misuse, loss, unauthorised access, modification or disclosure. At all times your personal information is treated as confidential and any sensitive information is treated as highly confidential. Your personal information is generally held in your client file which may be in hardcopy or electronic.
In the event you cease to be a client of Acorn Financial Group Pty Ltd, any personal information which we hold about you will be maintained in a secure offsite storage facility for a period of seven years in order to comply with legislative and professional requirements, following which time the information will be destroyed. Acorn Financial Group Pty Ltd will ensure that any documents that are destroyed are done so in a secure manner.
As electronic communication becomes more and more part of our daily business lives Acorn Financial Group Pty Ltd will use your email address that you have provided to contact you when necessary or to provide you with information you have requested.
We will also use your email address to alert you to marketing initiatives, newsletters, or events that may interest you.
If at any time you decide you do not wish to receive such marketing information you have the right to ask us not to send you any further such material. You may do this by advising your adviser or by sending us an email with “Unsubscribe” in the subject line.
Please allow two weeks for this instruction to take effect.
Some areas of our website require you to be a client of Acorn Financial Group Pty Ltd and you will be issued with a user name and password which are strictly for your personal use only. Acorn Financial Group Pty Ltd will not be liable for any acts that arise from the use of your user name and password whether authorised by you or not or are a result of your failure to maintain strict security protocols over the use of your login details. Please notify Acorn Financial Group Pty Ltd immediately if you become aware of a breach of your security.
Collection of your personal information
There are many aspects of the site which can be viewed without providing personal information, however, for access to future Acorn Financial Group Pty Ltd customer support features you are required to submit personally identifiable information. This may include but not limited to a unique username and password or provide sensitive information in the recovery of your lost password.
What if some of the information Acorn Financial Group Pty Ltd holds is wrong?
Please tell us. We want our records to be accurate, complete and up to date and we rely on the accuracy of the information to provide you with appropriate recommendations. Unless we disagree with you about the accuracy, currency or completeness of a record, we will generally correct it if requested, (or suggest alternative arrangements for updating our records). If we disagree with you, we will give you our reasons and record your objections on file.
How do I make further enquiries or complain about a breach of privacy?
Acorn Financial Group Pty Ltd
157 Spring Street
Melbourne VIC Australia 3000
Telephone: 03 9650 4577